Operational AI & Microsoft Copilot Solutions for the Public Sector– #SimpleAsTBE
Practical, outcome-focused AI for schools and public agencies.
The Brass Effect (TBE) helps education and government teams use enhanced technology, powered by AI, to reduce manual work, improve service, and make better decisions. We start with tools you already own—like Microsoft 365 and Copilot—and build on the infrastructure you’ve invested in across your campuses and facilities.
Our promise is simple: we make technology easier to use, not harder. IT, security, infrastructure, and A/V should be as simple as saying T-B-E.
What We Mean by Enhanced Technology
When we talk about “enhanced technology,” we’re not selling science fiction. We’re talking about targeted ways to use AI inside tools your staff already recognize, with clear guardrails and clear outcomes.
Our approach to AI and enhanced technology is:
- Built on tools you already use – Microsoft 365, Teams, and other familiar platforms.
- Focused on specific outcomes – fewer manual tasks, faster responses, better insight into what’s happening.
- Grounded in your infrastructure – cabling, network, security, and A/V that can actually support modern workloads.
- Human-centered – AI assists your people; it doesn’t replace their judgment or accountability.
The result: staff spend less time wrestling with systems and more time serving students, stakeholders, and the community.
Microsoft Copilot Readiness & Implementation Services
Many districts and agencies already license Microsoft 365 but aren’t sure how to move forward with Copilot or where to start with AI. TBE helps you turn Copilot into a practical advantage instead of another unused feature.
How we help with Copilot:
- Readiness & Licensing Review
Inventory your current Microsoft environment, security posture, and licensing to determine where Copilot fits and what needs to be addressed first. - Use Case Mapping by Role
Identify realistic scenarios for staff and leaders, such as:- IT teams summarizing tickets and change logs
- Principals and administrators drafting communications and reports
- Business office staff working with spreadsheets and repetitive documentation
- HR and operations staff preparing forms, policies, and workflows
- Configuration & Governance
Align Copilot with your identity, access, and data protection practices so you’re confident about what information AI can and cannot use. - Training & Adoption Support
Focused sessions for staff that show them how to use Copilot inside the tools they already know, using examples from their actual work.
Our goal is not to check a box on “AI implementation,” but to help your people save time and deliver better outcomes using the licenses you’re already investing in.
How AI Shows Up Across TBE
AI is not a separate product; it’s an enabler across everything we do. Because TBE delivers IT, SECURITY, INFRASTRUCTURE, and A/V, we can help you apply enhanced technology where it makes real operational sense.
TBE : : IT – Smarter Support & Operations
- Use AI-assisted tools to summarize service tickets and identify recurring issues.
- Generate documentation, knowledge base articles, and status reports faster.
- Surface patterns in incidents and capacity that inform your next infrastructure moves.
TBE : : SECURITY – Analytics & Visibility
- Take advantage of built-in analytics in modern video and access control platforms to improve situational awareness.
- Support staff with better search, investigation, and reporting capabilities without adding complexity.
TBE : : INFRASTRUCTURE – Data-Ready Foundations
- Ensure your cabling, closets, and network are ready to support cloud services, high-density devices, and future AI workloads.
- (Innovation focus) Explore tools that analyze drawings and documentation to speed up planning and takeoff for large cabling projects.
TBE : : A/V – Better Meetings, Lessons, and Sessions
- Use AI-powered transcription and meeting summaries to capture key decisions and action items.
- Help instructors and trainers repurpose content into follow-up materials, outlines, or communication to participants.
- Review utilization data from A/V spaces to guide future investments.
Across all divisions, the priority is the same: make tools easier to use and decisions easier to make.
Ways to Engage TBE on Enhanced Technology & AI
Different organizations are at different stages with AI. We offer several ways to get started without overwhelming your staff or budget.
AI Readiness & Strategy Session
A focused engagement to understand where you are today and what’s realistic over the next 6–12 months.
- Review of current tools, licensing, and security posture
- Identification of high-impact, low-risk use cases
- Recommended next steps and quick-win opportunities
Pilot Projects
Start small with a defined group, department, or campus.
- Choose a specific team or workflow (e.g., IT, business office, or a school leadership group)
- Implement Copilot or other enhanced capabilities in a controlled way
- Measure outcomes and refine before expanding more broadly
Ongoing Enablement & Support
For organizations that want continued guidance.
- Scheduled training and Q&A sessions for staff
- Support for governance updates as your environment evolves
- Coordination with TBE : : IT, SECURITY, INFRASTRUCTURE, and A/V engagements so AI remains aligned with your broader roadmap
TIPS-Compliant AI & Enhanced Technology Engagements
AI and enhanced technology projects still need to move through purchasing like everything else. The Brass Effect is an awarded vendor under:
- TIPS Contract #250106 – Technology Solutions, Products, and Services
- TIPS Contract #25010401 – Trades, Labor, and Materials (NON-JOC)
This allows eligible entities to procure consulting, implementation, and supporting technology services related to AI through a competitively bid contract vehicle.
When engagements require additional cloud, connectivity, or security services, we leverage our Sandler Partners relationship to source appropriate providers while keeping your overall solution aligned under your TIPS-compliant engagement with The Brass Effect.
If your purchasing team needs documentation, we’ll provide what they need to validate contract use.
How Enhanced Technology Fits into Our Overall Process
We don’t treat AI as a shortcut or a side project. It follows the same disciplined approach we use
for infrastructure, security, IT, and A/V.
For AI and enhanced technology, that means:
- Listen & Assess – Understand your environment, priorities, and concerns.
- Design & Scope – Identify realistic use cases, guardrails, and required changes.
- Procure & Approve – Align engagements with TIPS and your internal approvals.
- Implement & Train – Configure tools, support adoption, and document changes.
- Support & Evolve – Review outcomes, adjust as needed, and plan next phases.
This keeps AI work tied to real outcomes instead of chasing trends.
AI & Enhanced Technology – Common Questions
Are you building custom AI models for us?
In most cases, no. Our primary focus is helping you get more value from the platforms you already own or can easily adopt—such as Microsoft 365 and Copilot—while making sure your infrastructure and security can support them.
Is our data safe when we use AI tools?
Data protection is a core part of our approach. We review identity, access, and data policies as part of any AI engagement and help you configure tools to align with your existing security requirements and regulations.
Will AI replace staff roles?
Our focus is on augmenting staff, not replacing them. The goal is to reduce repetitive work, improve quality, and free people up for higher-value responsibilities.
We’re interested in AI but don’t know where to start. What should we do first?
A short AI Readiness & Strategy Session is often the best first step. We’ll look at what tools you have, what challenges you’re facing, and outline a practical starting point.
Can AI projects be handled under our TIPS contract?
Yes. Many AI-related consulting and implementation services can be structured under TIPS Contract #250106 and #25010401. We’ll help ensure your engagement is scoped and documented in a way that aligns with TIPS requirements.
Ready to Explore Enhanced Technology for Your Organization?
If you’re curious about AI but don’t want to get lost in the hype, we can help you take clear, measured steps that match your priorities and risk tolerance.
